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Tips for Writing a Successful Federal Grant Proposal

What are some tips to consider while writing a federal grant proposal? Read on for advice to help you gain the funding you need.
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Grant writing for a federal grant can be intimidating, especially if you’re new to the process. However, with some appropriate preparation and attention to detail, you can increase your chances of securing the funding you need. In this article, we’ll provide some essential tips for writing a federal grant proposal. To write a proposal, it’s important to have a clear understanding of the process and the requirements. While each grant may have its own unique set of guidelines and eligibility criteria, you can do several things to start on the right foot.

  1. Understand the Requirements: Carefully review the application package and any accompanying documentation. Become familiar with the purpose of the grant, the eligibility requirements, and the application process. The registration and login processes for federal grants can be time-consuming and complex. It’s a good idea to start the process early and reach out to the appropriate agencies or program officers if you have any questions or concerns. Some of the required registrations include the following:
    • SAM (System for Award Management): is a federal database that contains information about individuals and organizations that do business with the government. To apply for federal grants, you’ll need to register with SAM. This registration process can take several weeks, so it should be done well in advance of any grant deadlines. During registration, you also must designate an Electronic Business Point of Contact (EBiz POC) and obtain a special password called an MPIN. You must maintain an active SAM registration with current information to be considered for a federal award.
    • Unique Entity Identifier (UEI): The UEI number is a 12-digit alphanumeric number that the U.S. government uses to identify businesses or organizations that receive federal grants, awards, and contracts. If you would like to apply for a federal grant or do business with the federal government, your organization must have a UEI number.
    • This is the federal government’s online portal for finding and applying for grants. To submit a federal grant proposal, you’ll need to register with This registration process is separate from SAM and can be time-consuming, so plan accordingly. Once you’ve registered with, you’ll need to create a workspace for each grant proposal you plan to submit. The workspace is where you’ll upload your grant proposal documents and submit your application.
    • This web portal connects government agencies, their vendors, and grants applicant communities so they can do business with the government. Some federal grants also may require you to log in to FedConnect to submit questions. Visit FedConnect to start searching for available grant opportunities.
  2. Define Your Project Goals and Objectives: Your grant proposal should clearly articulate your project’s goals and objectives. Explain how your project will address a specific need or problem and how it will benefit the target population. You could include quantitative as well as qualitative data like census information, economic indicators, or academic research to support the goals and objectives you plan to achieve. In addition, it’s important to align your project goals and objectives to those of the funding opportunity.
  3. Write a Clear and Concise Proposal: Your proposal should be well organized and easy to follow, with a clear beginning, middle, and end. Use data and evidence to support your proposal and avoid using jargon or technical language that may be difficult for the reviewers to understand. A well-written proposal should be clear, concise, and easy to understand. Highlight your organization’s expertise and experience in the relevant field. Demonstrate how your organization’s skills, ability, and knowledge will contribute to the proposed project’s success. Your grant proposal also should include a plan for evaluating the success of your project. Explain how you’ll measure progress and outcomes and use the data to improve the project over time.
  4. Identify Key Partnerships: Many federal grants require collaboration and partnerships with other organizations. Identify key partners and explain their roles in your project. Highlight any existing partnerships and demonstrate how they’ll be strengthened through your proposed project.
  5. Budget Effectively: A well-planned budget is critical to the success of your grant proposal. Include all necessary expenses, such as salaries, equipment, and supplies, and justify each expense in detail. Also, review the budget requirements of the specific grant you are applying for, as some may have specific limitations or restrictions.
  6. Follow the Formatting Guidelines: Federal grant proposals typically have strict formatting requirements, so follow them carefully. Pay attention to the page limits, font size, and spacing requirements, and make sure your proposal is well organized and easy to read. You also may need to include supporting materials, such as letters of support or resumes.
  7. Understand the Review Process: The federal grant review process can be complex, so it’s important to understand how it works. Reviewers will evaluate your proposal based on specific criteria, so address each one in your proposal. It’s imperative that extra focus be placed on these areas within your proposal. Reviewers also will consider the feasibility and impact of your proposed project.
  8. Collaborate and Seek Feedback: Collaborate with colleagues, peers, or subject matter experts to improve your proposal. Seek feedback on your proposal and use it to refine and improve your writing. Before submitting your grant proposal, have it reviewed by someone who has experience in grant writing or the specific field of your project. This can help you identify any areas that need improvement and write a well-crafted and compelling proposal.
  9. Proofread and Edit: Before submitting your grant proposal, proofread and edit it carefully. Look for spelling or grammatical errors as well as flow of thought and clarity. Your proposal must be well organized, easy to read, and error-free.
  10. Submit on Time: Finally, submit your grant proposal on time. Late submissions won’t be considered, so allow plenty of time for drafting, revising, and submitting your proposal.

In conclusion, writing a federal grant requires careful planning, research, and attention to detail. Remember to research the guidelines, write clearly and concisely, demonstrate your expertise, develop a realistic budget, understand the review process, collaborate, seek feedback, proofread, edit, and submit on time. These tips can help increase your chances of securing the funding to bring your project to life.

Forvis Mazars Can Help

As a federal award winner, you'll need to prepare certain required items and be ready to implement them. Our Grants Management practice at Forvis Mazars has extensive experience with grants and helping clients navigate the grant life cycle. If you have questions or need assistance, please submit the Contact Us form below.


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